Receptionist / Office Manager – Small Sales & Manufacturing Facility

Our team is growing, and we’re looking for a reliable, organized, and personable Receptionist/Office Manager to keep our front office running smoothly. If you enjoy being the go‑to person who keeps operations on track, this role offers a great mix of administrative responsibility and daily variety.

Location: Pembroke, NY
Employment Type: Full-time

⭐ What You’ll Do

• Serve as the first point of contact for visitors, customers, and vendors
• Answer and route phone calls; manage general email inbox
• Maintain office supplies, coordinate shipments, and support purchasing
• Assist with order entry, invoicing, and basic recordkeeping
• Support HR and safety documentation as needed
• Schedule meetings, manage calendars, and help coordinate internal communication
• Keep the office organized, professional, and welcoming
• Provide general administrative support to management and the sales team

⭐ What We’re Looking For

• Strong communication and customer service skills
• Solid organizational habits and attention to detail
• Comfort with multitasking in a fast-paced environment
• Experience with Microsoft Office (Word, Excel, Outlook)
• Prior office or administrative experience preferred
• Ability to work independently and take initiative
• Friendly, professional demeanor

⭐ Why You’ll Love Working With Us

• Small, supportive team environment
• Opportunity to make a meaningful impact on daily operations
• Stable, growing company with long-term potential
• Competitive pay and benefits

⭐ How to Apply

Send your resume and a brief introduction to ml@hybridbuildingsolutions.com. We look forward to meeting you!